Yoda: What is smart office

 What is Smart office

Smart office is a new office mode that uses cloud computing technology to intelligently manage the software and hardware equipment required for office business, and realizes the unified deployment and delivery of enterprise application software. The smart office supports secure remote access of various terminal devices such as PCs, mobile phones, and interactive flat panel which can enhance the security, ease of use, and scalability of the office environment, improve resource collaboration and sharing, and comprehensively improve management efficiency, optimize business processes, and reduce operating costs.

Background Introduction

In the daily office of an enterprise, there are often a large number of documents that need to be approved and emails to be processed, and there are also complicated tasks that need to be communicated and arranged. Therefore, enterprises are usually equipped with a complete set of office equipment to achieve resource sharing and rapid communication. However, with the increase of business, the traditional office service model has gradually revealed many disadvantages. For example:

(1) The installation and maintenance of the software system and terminal hardware is complicated, which is not convenient for the deployment of new systems.

(2) The cost of maintenance labor, hardware replacement and electricity costs is high.

(3) Low security and reliability, data is easily damaged by viruses or stolen and leaked, and data loss caused by hard disk damage hardly can be avoided.

Aiming at a series of problems in the existing office business system, the smart office uses cloud computing technology to integrate the daily office applications required by enterprises into virtual desktops for unified delivery and management. The various functions provided by smart office can not only effectively improve the internal communication management process of the enterprise, but also solve common problems in the process of enterprise informatization. With the help of the smart office model, enterprises can realize unified management, rapid deployment and flexible expansion of internal office facilities, while effectively reducing energy consumption and realizing new business requirements such as remote mobile office anytime and anywhere, which is of great help to improve the rapid demand of enterprises. In the changing market environment with many uncertain factors, maintaining the core competitiveness of enterprises has played a very important role.

Application advantages

Reduce costs from equipment replacement

Many traditional IT devices need to be repurchased and replaced after less than two years of use, resulting in a large IT management expenditure. Compared with the traditional desktop management, the smart office has the advantage that when the configuration of the desktop needs to be upgraded, there is no need to eliminate the existing equipment, only need to add a few ordinary servers, and reset the configuration of the desktop on the management platform. Yes, it saves the loss caused by the unit enterprise due to equipment replacement.

In addition, the smart office mode can run in the data center, providing users with flexible configurations that cannot be realized by ordinary PCs. The parameters of the smart office desktop support independent setting of high-end or low-end configuration, and configuration on demand.

Realize centralized management of enterprise IT

IT administrators can manage hundreds of virtual desktops in a unified manner through the control center. All updates and patches only need to update a "basic image" to complete, eliminating the need to update each desktop in traditional desktop applications. The heavy work of repeated operations on the Internet, so as to achieve centralized management.

The virtual computing infrastructure for smart office can help enterprises provide desktop delivery within minutes. Any available desktop hardware can be used to access virtual desktops on-demand, including legacy devices and employees' own devices, while ensuring every employee can enjoy a high-definition user experience from the most demanding enterprise applications. Centralized management and online support tools eliminate the need for enterprises to deploy IT staff in new locations, which can reduce overhead, and enterprises can achieve easy, fast, and elastic development, which will also accelerate the impact on the business.

Improve enterprise data asset security

For enterprises, data and intellectual property rights are their lives, such as credit card account numbers of customers in the banking system, detailed information of users in the insurance system, source codes in software companies, etc. How to protect these confidential data from being leaked is the challenge often faced by IT departments in many companies, for which they have adopted various security measures to ensure that data is not used illegally, such as prohibiting the use of USB devices, prohibiting the use of external emails, etc. However, all these methods are not effective .

However, the smart office unifies all data on the server side for operation, and the client side only displays the changed images, so there is no need to worry about illegally stealing data through the client side.

Realize flexible and convenient mobile office

Through cloud computing technology to realize mobile offices, office staff can handle any business-related matters at any time and any place. This brand-new office model can free office employees from the constraints of time and space. Using the mobile information software of the mobile phone to establish an enterprise software application system that is interconnected between the mobile phone and the computer, get rid of time and place constraints, and carry out portable company management and communication at any time can effectively improve management efficiency and promote the work efficiency of the government and enterprises.

Flexible and smart mobile offices will become a powerful driving force for enterprises to gain competitive advantage. Businesses can effectively collaborate with other employees in multiple locations, wherever they are. Offloading low-value tasks from high-skilled employees to low-cost employees can not only reduce costs but also increase efficiency.